TABLE OF CONTENTS
Potential symptoms and hazard
Required personal protective equipment
SAFE WORK PRACTICE – ALL WORKERS
If you are sick
COVID-19 Wipe down cleaning procedures for assigned workers
SAFE WORK PRACTICE – MANAGERS AND SUPERVISORS
If one of your workers is diagnosed with COVID-19
Treating injured workers
CONTROLS IN PLACE
Administrative Office – COVID-19 controls in place
Plant and Yard – COVID-19 controls in place
Sage Creek Development – COVID-19 controls in place
Offsite – COVID-19 controls in place
Potential Symptoms and Hazard
The complete clinical picture with regard to COVID-19 is not fully known. Reported illnesses have ranged from very mild (including some with no reported symptoms) to severe, including illness resulting in death.
ILLNESS SYMPTOMS
• Fever
• Headache
• Cough and Sneeze
• Sore throat
• Difficulty breathing
• Feeling confused
HAZARD – How COVID-19 Spreads
• Infection route, via eyes nose and mouth.
• Person to person (within 2 meters of each other) via respiratory droplets (spitting while talking, coughing and sneezing); NOT airborne (breathing within close proximity).
• Contact with a contaminated surface, then touching your mouth, nose or eyes before washing your hands.
Required Personal Protective Equipment
FOR COVID-19
FOR JOB SITES
Safe Work Practice – All Workers
Follow the requirements and procedures in the Freeport COVID-19 Prevention Procedures Toolbox Training, which includes the items list below:
• Put a distance between yourself and other people. Maintain a minimum distance of 2 meters as much as possible. When not possible, limit the time you need to be in close contact with a co-worker and use required COVID-19 PPE.
• Clean your hands often. Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place or after blowing your nose, coughing or sneezing.
• Cough into your sleeve, not your hand.
• If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
• Avoid touching your eyes, nose and mouth with unwashed hands
• Keep your workspace, tools, workstations and personal devices sanitized.
• Don’t use/touch other people’s electronic devices (i.e. cell phones, laptops, tablets).
• Before using a tool or operating a piece of equipment or vehicle that another worker has operated prior to you, use an alcohol- or bleach-based cleaner provided to clean all surfaces that you could potentially touch.
• Do not use someone else’s PPE. Additional PPE will be made available or must be requested from the superintendent.
• DO NOT share drinks or food.
• DO NOT touch items that do not belong to you.
If You are sick
• If your immune system is compromised, or you live with someone who is compromised, inform your supervisor that you need to stay home to avoid contracting COVID-19 (depending on your job description, the company may allow working from home; if this is not the case ask your supervisor for information about government support programs).
• If you are ill stay home (except to get medical care) for 10 days.
• If you have COVID-19 symptoms stay home, call your supervisor from home then call 8-1-1 and follow their directions. If your symptoms get worse seek medical help. At minimum you will need to self-isolate for 14 days.
If You are Diagnosed with COVID-19
• Contact your superintendent immediately so they can ensure everyone is also screened.
• Stay home. Do not go to work, school or public areas. Have someone deliver groceries and essentials.
• Stay away from others in your home, including animals. Stay in a specific room and use a separate washroom.
• Continue to wash your hands often.
• Clean surfaces.
• DO NOT share personal household items.
• Monitor your symptoms.
• Seek medical attention if your illness is worsening.
• Alert health department (ask your doctor to do this).
• Stay home until instructed by medical professionals you can leave.
COVID-19 wipe down cleaning procedures for assigned workers
At least twice a day, preferably at the start of the work shift and at the end, the following steps must be conducted by the superintendent or assigned person:
- Locate appropriate cleaners (alcohol- or bleach-based) and PPE at the job site to do the site cleaning.
- Put on the appropriate PPE.
- Clean all necessary surfaces including door knobs, handles, faucets, table tops and all other non-porous surfaces touched or in close proximity to where people may have been (each site has a list of the items that need to be cleaned – see details in the Site-specific Controls section.
- When finished, store cleaners and PPE accordingly.
Safe Work Practice – Managers and Supervisors
• Train all workers on their responsibilities for COVID-19 Prevention Practices (handwashing, couch/sneeze etiquette, sanitizing tools and workstations, physical distancing including transport etc.). Inform them of lunch and smoke area distancing requirements and where the Handwash stations are located. Record when and who was trained on your ProCore Daily log entry or with a Toolbox talk form.
• Pay very close attention to all workers health status (e.g., cough, sore throat, sneezing).
• Have all visitors, vendors, and contractors complete a daily COVID-19 Visitor Questionnaire to assess and record well-being and, file records maintaining privacy.
• Keep detailed records of workers who are ill or on leave to ensure the correct isolation timelines prior to returning. If a worker tested COVID-19 positive, that worker needs to give you a note from a medical practitioner they are cleared to return to work (keep these records private).
• Reduce the number of people on site, if possible.
• Plan to keep work groups as small as possible and with a consistent grouping.
• Plan to limit the number of sites each group works at (i.e. have the same plumber group go to the same 2 worksites and a different group go to 2 other sites) where possible.
• Do not congregate in close quarters such as the lunchroom, designated smoke areas or for time clock punch-in. Stagger breaks if required. Mark lunch areas for physical distancing or put up signs for maximum numbers allowed. Allow more outdoor space for breaks weather permitting.
• Hold virtual meetings or if they are necessary in person hold the meetings outside or in an area where physical distancing can be maintained.
• Analyse work tasks of the workers under your direction, that may require them to work in “close contact” and consider the hierarchy of controls to assign the highest-level controls possible to those tasks (elimination of the task is highest and using PPE is last line of defense).
• Post COVID-19 education posters and Hygiene Stations signs as per the Freeport Exposure Control Plan (ECP).
• Provide and maintain stock of the necessary hygiene supplies on site such as wash-stations, hand-sanitizer, disinfectant spray, wipes and soap for worker s and contractors.
• Conduct or assign someone each day to conduct the COVID-19 Wipe Down Cleaning Procedures (see procedures below for each company location).
• Enforce or assign someone each day to monitor physical distancing measures (or best practice controls for tasks requiring close contact).
• Enforce all the other requirements in the Freeport COVID-19 ECP.
• Complete the daily Site Report on ProCore and provide COVID-19 details as required (e.g., workers onsite including contractors, who is assigned Wipe Down Duties, any corrective action that was taken during the day etc.).
• Communicate with your Manager/Safety on a regular basis.
If one of your workers is diagnosed with COVID-19
If a worker under your supervision is diagnosed with a positive test for COVID-19 take the following actions:
• Ensure the worker has been sent home (workers are told to call in not tell you in person).
• Provide the local public health unit with information on which sites and areas on sites the employee worked during the two weeks prior to their positive test date.
• Arrange for external service provider (Stutters) to deep clean and sanitize the sites and areas where the worker had worked in the past two weeks.
• Provide the local public health unit with the contact information of any other employee/contractor/vendor/visitor who may have been exposed via “close contact”. (See COVID-19 ECP for definition).
• Send all identified employees’ home for self-isolation immediately (maintain the privacy of the infected worker during this process).
• Call all exposed contractors/vendors/visitors (maintain the privacy of the infected worker during this process).
Treating injured workers
First Aid Attendants may be exposed to COVID 19 virus while treating an asymptomatic injured worker. To prevent infection:
• MUST wear medical disposable gloves, a face mask and safety glasses/shield.
• Sharps are to be disposed of in sharps container.
• The mask and gloves MUST be disposed of in a lined garbage container which is then tied and disposed of immediately. (See ECP for instructions on fit testing dust masks and removing gloves).
• Glasses/shield must be disinfected in the same manner as the all surfaces clean (ie sinks, taps, tools, equipment, door handles etc.) as per formal First Aid training procedures.
Controls in Place
Administrative Office – COVID-19 controls in place
Wipe Down Cleaning
• Assigned to: 4 office workers on a daily rotation every 2 hours.
• Surfaces cleaned: door handles, taps in kitchen, file cabinet and cupboard handles, printer/photocopier and board room (if used).
• Washrooms are located in main part of building and cleaning is being looked after by building management in compliance to recommended COVID-19 measures.
• Each worker is responsible to clean their own desktop, keyboard, mice and workspace daily.
Physical Distancing
• Both salespersons are working from home (accounting tasks are too paper-based for workers to fulfill duties remotely)
• Lobby is locked at all times. If a staff need to meet with a vendor/contractor a meeting at the lobby door is arranged via phone.
• Worker stations have adequate space between them for requirements as well as some staff have their own offices.
• Meetings are held virtually and conversations with staff are held via phone calls.
Plant and Yard – COVID-19 controls in place
Wipe Down Cleaning
• Plant Manager assigns a worker to complete cleaning of public places 3 times. Doors left open weather permitting to minimize contact.
• A map of the plant buildings and yard stations has been created for the assigned to cleaner to ensure consistent and complete cleaning.
• Each office worker is responsible to clean their own desktop, keyboard, mice and workspace daily.
• Each worker is responsible to use their own tools and PPE. If they must borrow a tool, they have been informed that they MUST clean all touchpoints before and after use. The site supervisor monitors adherence.
• Vehicle operators clean common touchpoints in vehicles before and after driving them daily.
Physical Distancing
• Work is planned to minimize sending plant workers to offsite jobs (only plumbers, HVAC and Painters). Workers are paired in consistent teams. Triangular work patterns are established by Team Leads where possible to keep physical distancing in units.
• Lunchroom and smoking area have signage for maximum number of workers allowed at a time.
• Workstations have adequate space between them for requirements.
• Meetings are held outdoors practicing physical distancing. No signatures; the supervisor marks attendees names in meeting notes. Conversations with workforce practice physical distancing and those with other staff are via phone calls wherever possible.
• Workers who cannot practice physical distancing for some of their tasks must wear a face covering in addition to glasses and wash hands when task is complete.
• When using company vehicles workers space themselves 6’ apart in the vehicle. If not possible the next control is to take separate vehicles. Where this is not possible, workers must sanitize hands prior to entering vehicle and must wear face covering during transportation.
Monitoring Wellness
• Ill workers are sent home for 10 days. If exhibiting signs of COVID-19 for 14 days. The supervisor keeps records of this information (ensuring privacy).
• Each contract worker completes the Visitor Questionnaire. Safety department keeps these on file at the site (ensuring privacy).
Sage Creek Development – COVID-19 controls in place
Wipe Down Cleaning
• Completed twice daily by site supervisor. Doors left open weather permitting to minimize contact.
• Surfaces cleaned: door handles on trailers, toilet flusher and taps in bathroom, vending machine, kitchen table, chair backs, watercooler, printer/photocopier, Seacan door handles and Portapotties handles and sanitizer dispensers.
• Each office worker is responsible to clean their own desktop, keyboard, mice and workspace daily.
• Each worker is responsible to use their own tools and PPE. If they must borrow a tool, they have been informed that they MUST clean all touchpoints before and after use. The site supervisor monitors adherence.
Physical Distancing
• Lunchroom and smoking area have signage for maximum number of workers allowed at a time.
• Only office workers allowed in field office trailer (signage).
• Workstations have adequate space between them for requirements.
• Meetings are held outdoors practicing physical distancing. No signatures; the supervisor marks attendees names in meeting notes. Conversations with workforce practice physical distancing and those with other staff are via phone calls wherever possible.
Monitoring Wellness
• Ill workers are sent home for 10 days. If exhibiting signs of COVID-19 are sent home for 14 days. The supervisor keeps records of this information (ensuring privacy).
• Each contract worker completes the Visitor Questionnaire. The supervisor keeps these on file at the site (ensuring privacy).
• The site supervisor tracks daily attendance of all workers in development and records this in ProCore Daily report.
Offsite – COVID-19 controls in place
Wipe Down Cleaning
• Site Supervisor assigns a worker to complete cleaning of public places 3 times. Doors left open weather permitting to minimize contact.
• Surfaces cleaned: door handles on trailers, toilet flusher and taps in bathroom, vending machine, kitchen table, chair backs, watercooler, printer/photocopier, Seacan door handles and Portapotties handles and sanitizer dispensers.
• Each office worker is responsible to clean their own desktop, keyboard, mice and workspace.
• Each worker is responsible to use their own tools and PPE. If they must borrow a tool, they have been informed that they MUST clean all touchpoints before and after use. The site supervisor monitors adherence.
Physical Distancing
• Site Supervisor assigns a worker to adherence to physical distancing.
• Only office workers allowed in field office trailer (signage).
• Workstations is in separate office area.
• Meetings are held outdoors practicing physical distancing. No signatures; the supervisor marks attendees names in meeting notes. Conversations with workforce practice physical distancing and those with other staff are via phone calls wherever possible.
Monitoring Wellness
• Ill workers are sent home for 10 days. If exhibiting signs of COVID-19 for 14 days. The supervisor keeps records of this information (ensuring privacy).
• Each contract worker completes the Visitor Questionnaire. The supervisor keeps these on file at the site (ensuring privacy).